Harvard Templates

Internal Company Documents

If you are using a screen reader to view this page, please be aware that the templates and examples contain important punctuation and formatting, such as commas, full stops, uppercase text and italics, that are a vital part of referencing. You may need to change the punctuation settings and other settings on your screen reader software in order to correctly hear this information. It may work best to turn on an indication for capital letters and to navigate the templates one character at a time to ensure that all punctuation and capital letters are announced correctly. If you have any problems with this, please contact the library.

Publication Status

You can copy this URL to share a direct link to this referencing template:

Most documents will be available as PDF documents. So, provided they are also published on paper, you can reference them as books. If you are unsure, or cannot find the information for a full reference, reference them as webpages.

Notes

The company which authors the report will count as the publisher. If you cannot see a place of publication on the document, check the company's website for information about the headquarters' location.

You can copy this URL to share a direct link to this referencing template:

Template

Please ensure that you follow the template exactly, including text formatting such as italics and punctuation.

Author or organisation (Year produced) 'Title of report/document/file'. Name of organisation. Unpublished.

Example

Citation
Paraphrasing / Summarising

According to Ademola (2024), ...

... would be possible to inform the patient (Ademola, 2024).

Quoting

... identified the need for a "total reappraisal of the financial situation" (Ademola, 2024).

Reference List

Ademola, T. (2024) ‘Minutes of budget meeting 18 July 2024’. NHS Grampian, Aberdeen. Unpublished.

Confidential Documents

You can copy this URL to share a direct link to this referencing template:

Template

Please ensure that you follow the template exactly, including text formatting such as italics and punctuation.

[Anonymised institution/agency] (Year produced) Document title. Location: [Anonymised producer]. Unpublished.

Example

Citation
Paraphrasing / Summarising

The report (Placement agency, 2023) laid out the details of an upcoming ...

Quoting

Paperwork indicated that the testing resulted in "very satisfactory outcomes with minimal disruption" (Placement Agency, 2023).

Reference List

[Placement agency] (2023) Criteria for experimental procedure 23b. London: [Placement agency]. Unpublished.

Notes

If the organisation's name appears in the document title, then anonymise that with square brackets.

Sometimes it is necessary to anonymise details of the person or institution you are referencing. For students working on placements who have been advised that they must anonymise the reference, you can use [Name withheld] for an individual or for an institution, you can a name from this non-exhaustive list: [Placement school], [Placement hospital], [Placement Trust] or [Placement agency].

You can copy this URL to share a direct link to this referencing template:

Template

Please ensure that you follow the template exactly, including text formatting such as italics and punctuation.

[Anonymised NHS Trust] (Year produced) Document title. Location: [Anonymised NHS Trust]. Unpublished.

Example

Citation
Paraphrasing / Summarising

... organised into a single document ([Anonymised NHS Trust], 2024).

Quoting

... defines this as a "mandatory procedure" ([Anonymised NHS Trust], 2024, p.3), using the same language as ...

Reference List

[Anonymised NHS Trust] (2024) Patient information sheet. Aberdeen: [Anonymised NHS Trust]. Unpublished.

Notes

Sometimes it is necessary to anonymise details of the person or institution you are referencing. For students working on placements who have been advised that they must anonymise the reference, you can use [Name withheld] for an individual or for an institution, you can a name from this non-exhaustive list: [Placement school], [Placement hospital], [Placement Trust] or [Placement agency].